Financial Treatment: Notes For Newly Built Accounts

After getting a set of software, do not rush to install and try all kinds of functions of the software.

First, we should have a clear understanding of the software usage rules, and we should know the operation process of the financial software.

Then, the initialization operation of the ledger is carried out according to the following procedures.

1, in the use of friends

In the first place, we should set up a new account with the administrator's identity. After the account is established, we should not initialize the balance at the beginning. The more important thing is to divide the financial work. Don't tell me that your unit is an accountant. Even so, you have to divide the finance into several parts: all financial software separates the voucher entries from the audit accounts so as to cross the supervision.

The most common form of financial division is divided into four: system administrators, single orders,

Bookkeeper.

In future use, we should register the financial software in different status according to the division of accounts.

2. Proceed

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After the financial division of labor, we should then check whether the accounting items provided by the system can meet the accounting needs of your unit. If it is not enough (to be exact, it is not enough!), we should add relevant subjects.

For example, in the process of accounting for value-added tax, it is obvious that we need two or even three level subjects of "VAT payable", but you can't find it in the accounting subjects provided by the system. At this point, we should enter the "accounting subjects" module and add the work to the subjects. We should pay attention to the coding of subjects in the process of adding.

If it is a two level subject, the first three coding of the subject must be set to the corresponding level one code.

It should be known that the management of subjects in UFIDA's financial software is based on subject codes. If the coding of subjects is wrong, there will be endless troubles. Moreover, if subjects are set up, they will not be deleted in the future accounting.

3, set the initial balance.

If the opening date of your new account is in the middle of the year and when the initial balance is entered, you can not enter it in the column of "early balance".

I have always wondered whether there is software failure because of this problem.

The correct way is to enter in the "beginning balance" column.

When entering the initial balance, you must pay attention to the accuracy of the data, because when these initial data happen, you will never be able to modify them.

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Q: our company shares a meter with the other unit. The electrical department gives the invoice to the other party according to the total electricity bill, and does not give me the invoice. Our company is equipped with the separate meter and the other unit's settlement according to the actual usage amount.

[reply] the third rule of invoice management stipulates that "invoices" refers to the collection and payment vouchers issued and collected in the purchase and sale of goods, the provision or acceptance of services and other business activities.

The twenty-first provision states that "all units and individuals engaged in production and business activities shall obtain invoices from the receiving party when purchasing goods, accepting services and paying for other business activities."

In accordance with the above regulations, when purchasing electricity from the power sector, your company should collect invoices from the receipts and charge them accordingly.

However, in view of the fact that your company shares a meter with the other units, the electrical department does not separate the invoices from your company. It is suggested that your company and the other units put forward the opinions on the allocation of water and electricity fees, and submit them to the competent tax authorities for approval and tax deduction.

At the same time, the original voucher and the copy of the original voucher should be made at the same time to be accounted for: the expenses listed in the original voucher should be jointly borne by several units. The portion of the burden of other units should be paid to the original voucher of the other party for settlement, and the original voucher will be added to the account voucher.